Privacy Policy

Last updated: January 1, 2025

Clerkify is committed to protecting the personal information of everyone who interacts with us. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you use our website or engage our services.

Information We Collect

We collect personal information only to the extent necessary to provide our services or respond to your inquiries. This may include:

• Your full name, email address, and phone number when you contact us
• Property addresses and transaction details provided as part of our services
• Identification documents required by Ontario law for real estate transactions
• Financial information necessary to complete closings, provided through secure channels only
• Browser and usage data collected automatically through our website

How We Use Your Information

The information we collect is used solely to process and close your real estate transaction, communicate with all parties involved, comply with Ontario law and regulatory requirements, respond to inquiries submitted through our website, and improve site functionality. We do not sell, rent, or share your personal information with third parties for marketing purposes.

Disclosure of Information

We may share your information with the supervising lawyer on your file, with lenders, title insurance providers, or opposing counsel as part of your transaction, with the Law Society of Ontario or other regulatory bodies where required, and with service providers who assist with our operations under confidentiality obligations.

Data Retention

We retain client files and associated personal information for a minimum of seven years following the completion of a transaction, in accordance with Ontario law and professional obligations.

Security

We take reasonable technical and administrative measures to protect your personal information from unauthorized access, use, or disclosure. Sensitive documents are transmitted through secure channels only.

Your Rights

You have the right to request access to the personal information we hold about you, to request corrections where necessary, and to withdraw consent for uses of your information where applicable. Contact us directly to make any such request.

Contact

Email: info@clerkify.ca  •  Phone: (289) 206-4446  •  Address: Unit 203 - 100 Queen St S, Mississauga, ON L5M 1K8