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Our Services
Focused, thorough clerical support for every type of residential real estate transaction in Ontario — handled with care from start to finish.
At Clerkify, every service we offer is built around one goal — ensuring your transaction closes correctly, on time, and without unnecessary stress. We work exclusively in residential real estate, which means our processes are refined, our knowledge is current, and our attention never gets divided.
Purchase & Sale
Buying or selling a home is rarely as simple as it looks on paper. There are agreements to review, timelines to coordinate, funds to reconcile, and documents to register — and any one of those steps done incorrectly can delay or derail a closing. At Clerkify, we manage the full cycle of your purchase or sale so nothing gets missed.
Whether it is a detached freehold, a condominium, a townhouse, or a POTL, our clerks have handled every property type Ontario residential real estate has to offer.
- Agreement of Purchase and Sale review including all amendments and waivers
- Preparation of all closing documents to be executed by the buyer or seller
- Status certificate review for condominium transactions
- Title search and writ search review
- Communication with the opposing lawyer throughout the transaction
- Arrangement of title insurance
- Coordination of key exchange and trust funds
- Final report to client upon closing
Handling All Residential Property Types
Detached, semi-detached, townhouse, condominium, POTL, and assignment transactions are all within our scope.
Title & Registry
A clear title is the foundation of any real estate transaction. Before a single document is signed, we conduct a thorough title and off-title search to confirm exactly what you are acquiring — and what may be attached to it.
We review the results carefully, report our findings clearly, and take the steps required to resolve any issues before they reach the closing table.
- Full title search and review and land registry
- Off-title searches including tax arrears, utility accounts, and zoning compliance
- Identification and reporting of encumbrances, easements, and restrictions
- Writ searches against all parties to the transaction
- Legal description verification against the agreement
- Arrangement and review of title insurance policy
- Requisitions to opposing counsel where applicable
Know What You Own Before You Sign
A title search is not a formality. It is your assurance that what you are buying is exactly what has been represented to you.
Closing Services
Closing day is when everything converges — funds, documents, registrations, and deadlines all arriving at the same time. Our clerks are experienced in managing the final stage of a real estate transaction with the precision it demands.
We coordinate with all parties, manage the trust account movements, complete registration, and ensure keys and funds are released only when all conditions have been satisfied.
- Final review and execution of all closing documents
- Reconciliation of closing funds and adjustments with all parties
- Registration of the transfer and charge
- Coordination of mortgage payout and discharge where applicable
- Release of keys and certified funds upon confirmed registration
- Exchange of undertakings between solicitors
- Post-closing confirmation and follow-up reporting
Closings That Stay on Time
We manage the moving parts of closing day so there are no last-minute surprises for you, your agent, or your lender.
Refinancing
Whether you are renewing your mortgage, restructuring your financing, or accessing equity through a refinance, legal documentation is required to complete the transaction properly. We review your lender instructions thoroughly, prepare all required documents, register the new mortgage, and arrange for your net proceeds to be deposited directly to your account.
- Review of mortgage commitment and lender instructions
- Preparation of all mortgage and charge documents
- Title and writ search review for the refinancing transaction
- Arrangement of title insurance
- Coordination of existing mortgage payout and discharge
- Payment of unsecured debts per lender instructions where applicable
- Registration of the new charge
- Direct deposit of net proceeds upon closing
Your Funds, Deposited Directly
Once your refinance closes and registration is confirmed, proceeds are transferred directly to your account — no delays, no detours.
Title Transfers
Ownership changes do not always come with a sale. A spousal transfer, an addition of a family member to title, a transfer as part of estate administration, or a refinance-related title change all require legal documentation and proper registration to be valid. These transactions are often time-sensitive and emotionally charged — we handle the process with both care and efficiency.
- Preparation of transfer deed and supporting affidavits
- Land transfer tax calculation and reporting with exemptions where applicable
- Title and writ search review for all parties
- Arrangement of title insurance where applicable
- Registration of the transfer
- Survivorship applications following the passing of a registered owner
- Name change registrations on title
- Title transfers in connection with a refinancing transaction
Ownership Changes Done Right
Every title transfer carries legal weight. We ensure the documentation and registration are accurate so there are no complications down the road.
2026 Fee Schedule
All fees are quoted in Canadian dollars and are subject to applicable HST. The prices below reflect our standard clerical fees for each transaction type. Additional charges may apply for services outside the standard scope — these will always be disclosed to you in writing before any work proceeds.
Review of Agreement of Purchase and Sale, Title Search, Document Preparation & Title Insurance.
- Review of Agreement of Purchase and Sale
- Title Search & Executions Search
- Document Preparation
- Title Insurance (up to $750,000)
- Preparation & Registration of New Mortgage
Does not include Land Transfer Tax or Government Registration fees
Review of Lender Instructions, Title Search, Document Preparation & Title Insurance, Payout of One Mortgage, Three Unsecured Debts & Your Surplus.
- Review of Lender Instructions
- Title Search & Executions Search
- Document Preparation
- Title Insurance (up to $750,000)
- Payout of One Existing Mortgage
- Payout of Up to Three Unsecured Debts
- Remaining Surplus Deposited to You
- Remote Signing via Video Conference
Does not include Government Registration fees
Review of Agreement of Purchase and Sale, Review of Title Search, Document Preparation, Payout of One Mortgage, Real Estate Commission & Your Surplus.
- Review of Agreement of Purchase and Sale
- Review of Title Search
- Document Preparation
- Payout of One Existing Mortgage
- Payment of Real Estate Commission
- Remaining Surplus Deposited to You
Additional fees may apply upon review of title search and lender instructions